Candidate Privacy Notice
INTRODUCTION
Nivoda (“We” or “the Company”) is committed to protecting the privacy and security of your
personal data. This privacy notice outlines how we collect and use personal data of our
candidates, in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws and regulations.
This notice applies to all employment candidates to Nivoda limited and its affiliates.
PERSONAL DATA WE COLLECT ABOUT YOU and HOW WE USE IT
We collect personal data from candidates for the following purposes:
● To manage the recruitment process
● To facilitate the hiring process
● To fulfill legal obligations
● Where necessary, to pursue our legitimate interests (or those of a third party), provided
that such interests are not overridden by your rights and fundamental interests.
Collecting and using your data enables Nivoda to manage the recruiting process effectively. This
includes, but is not limited to, setting up an electronic file for job applicants; handling your
application; conducting assessments; organizing interviews; processing feedback, facilitating
onboarding and conducting background checks and screening. We will also process your
personal data to fulfill recordkeeping obligations and audit requirements. Additionally, if required
by law, your data may be used in investigations and legal proceedings.
We generally do not process your personal data using automated decision-making methods. If
your personal data is ever subject to such processing, please be assured that human oversight
is always maintained.We collect and process the following personal data from and about our candidates, which may,
partially or fully, apply to you:
● Identification data (name, surname)
● Contact information (including but not limited to email addresses and telephone
numbers)
● Demographic information
● Postal address
● Criminal record
● Background checks
● Qualification data
● Employment history data
● Data pertaining to work preferences and abilities
● Resume data
● Job interview notes
● Assessment results
HOW WE COLLECT PERSONAL DATA
We primarily collect your personal data directly from you, with your consent. During the
application process, we may also generate additional personal data about you (for instance,
through interviews or job assessments). Additionally, we may obtain certain types of personal
data from third parties, such as recruitment agencies.
DATA SHARING
We share personal data within Nivoda Limited and our affiliates, only for the purposes indicated
above and for the provision of shared services, for example, for application-processing and
onboarding support.
We may need to share your personal data with third parties for purposes such as background
checks, criminal record verification, or recruitment support services.These third parties process your personal data on our behalf when providing such services. We
require all third parties to comply with our data security standards, adhere to international data
transfer restrictions, and provide adequate protection in accordance with privacy laws.
TRANSFER OF DATA
In certain situations, such as when we or one of our service providers operates outside the EEA,
your personal data may be transferred to countries outside your working country/region and
outside the EEA. For all such transfers, we ensure appropriate safeguards by using EU
Standard Contractual Clauses. If you wish to review any relevant provisions, please feel free to
contact us.
DATA RETENTION
We will only retain your personal information for as long as necessary to fulfill the purposes we
collected it for, including for the purposes of satisfying any legal, accounting, or reporting
requirements.
YOUR RIGHTS
You have the right to:
● Access to your personal data.
● Request the erasure of your personal data.
● Request the correction of the personal data that we hold about you.
● Object to processing of your personal data, in certain circumstances.
● Request data portability and the transfer of your personal data to another party.
● Request the restriction of processing of your personal data.
To exercise your right please contact us at [email protected]
CONTACT DETAILS
If you have any questions about this privacy notice or how we handle your personal information,
please contact:
